know that meaningful meetings donít just happen; they require
planning, management, and monitoring.
Below are some guidelines for developing your skills as a meeting
a clear and manageable agenda. Send
it to the participants early so they have time to think about the
certain that the meeting is necessary.
Donít have a meeting just for the sake of having a meeting.
certain that everyone there needs to be there.
Donít require people to attend who donít have to be there.
certain that key people attend who have the knowledge to move the agenda
all of the materials and equipment prepared before the meeting begins.
to your agenda. Identify
objectives, methodology, and timing.
clear and firm meeting ground rules.
everyone to participate (at times, require everyone to participate).
the meeting flowing. Make
certain that the time allotted to each agenda topic is in proportion to
participants questions that will encourage them to reflect and get
each agenda topic to a clear conclusion.
The action and responsibilities for each topic discussed must be
the end of the meeting, briefly summarize what you have accomplished.
and thank people for active participation.
the minutes or meeting summary to key participants.
up on those individuals who were given a responsibility at the meeting.
Let them know that their task is important and that you will
support them as they work to accomplish it.
participants to evaluate the meeting.
simple things leaders can do withÖ
who wonít participate:
participation with direct questions that can be answered concretely.
responses from each participant by requiring a round-the-table
a meeting invite withdrawn people to get involved.
who dominate meetings:
private tell meeting dominators that you expect them to share meeting
the dominator to conclude his/her statement.
Interject if necessary.
the group that you want a variety of opinions.
Remind them of this if someone begins to dominate.
who derail meetings:
the meeting begins, have participants agree to stick to the topic.
Establish this as a firm meeting ground rule.
by tabling the sidetrack topic.
the ďderailerĒ to explain how his/her digression fits the agenda