Team Leadership Guide


Home / Definition of a Team  / Stages of Team Development  / vision / valuesnormsexpectations

collaborate /trust / effective meetings / decision making / manage conflict / solve problems set common goals /

plan effectively /  share information / bridge to the organization / communicate clearly / coach / train / feedback

motivate / manage change / team performance

 

  Effective Meetings 

Leaders know that meaningful meetings don’t just happen; they require planning, management, and monitoring.  Below are some guidelines for developing your skills as a meeting facilitator.

Pre- meeting Tips

oSet a clear and manageable agenda.  Send it to the participants early so they have time to think about the meeting topics.

oMake certain that the meeting is necessary.  Don’t have a meeting just for the sake of having a meeting.

oMake certain that everyone there needs to be there.  Don’t require people to attend who don’t have to be there.

oBe certain that key people attend who have the knowledge to move the agenda forward.

oHave all of the materials and equipment prepared before the meeting begins.

 

Meeting Tips

oStick to your agenda.  Identify objectives, methodology, and timing.

oEstablish clear and firm meeting ground rules.

oAllow everyone to participate (at times, require everyone to participate).

oKeep the meeting flowing.  Make certain that the time allotted to each agenda topic is in proportion to its importance.

oAsk participants questions that will encourage them to reflect and get involved.

oBring each agenda topic to a clear conclusion.  The action and responsibilities for each topic discussed must be unambiguous.

oAt the end of the meeting, briefly summarize what you have accomplished.

oPraise and thank people for active participation.

 

Post Meeting Tips

oSend the minutes or meeting summary to key participants.

oCheck up on those individuals who were given a responsibility at the meeting.  Let them know that their task is important and that you will support them as they work to accomplish it.

oAsk participants to evaluate the meeting.

 

Meeting Trouble Spots

Three simple things leaders can do with…

Participants who won’t participate:

oEncourage participation with direct questions that can be answered concretely.

oSolicit responses from each participant by requiring a round-the-table brainstorm.

oBefore a meeting invite withdrawn people to get involved. 

Participants who dominate meetings:

oIn private tell meeting dominators that you expect them to share meeting time.

oAsk the dominator to conclude his/her statement.  Interject if necessary.

oTell the group that you want a variety of opinions.  Remind them of this if someone begins to dominate.

Participants who derail meetings:

oBefore the meeting begins, have participants agree to stick to the topic.  Establish this as a firm meeting ground rule.

oInterrupt by tabling the sidetrack topic.

oAsk the “derailer” to explain how his/her digression fits the agenda topic.